Kegiatan Pemusnahan Arsip Dinamis di Dinas Perpustakaan dan Arsip Kabupaten Karo

Abstract

The management of dynamic records at the Library and Archives Office of Karo Regency faces challenges due to the accumulation of records beyond their retention periods. Such accumulation limits storage capacity, disrupts administrative efficiency, and risks the loss of important legal evidence. Regulations governing records management, including Law No. 43 of 2009 on Archiving, Head of ANRI Regulation No. 25 of 2012, and Karo Regency Regional Regulation No. 7 of 2023, emphasize systematic destruction as a critical component of efficient and accountable record governance. This study analyzes the dynamic records destruction process, covering the formation of evaluation committees, selection based on the Records Retention Schedule (RRS), preparation and assessment of destruction lists, approval, decree issuance, and annual implementation. Using a qualitative descriptive approach, the study incorporates regulatory analysis, observations, interviews with archivists, and documentation review of 2,227 records across three local government agencies. Results indicate that 1,227 of 2,227 records were selected for destruction, with approval obtained from relevant authorities and annual implementation ensuring up to 99% of records are irretrievably destroyed. Challenges include limited staff competencies, inadequate facilities, and bureaucratic delays. Despite these constraints, the process effectively reduces record accumulation and improves administrative efficiency. Recommendations include staff training, modernization of facilities, digitization of approvals, and regular socialization to optimize records management.