Peran Sistem Administrasi Kepegawaian Berbasis Digital pada Balai Besar Pelatihan Vokasi dan Produktivitas (BBPVP) Medan

Abstract

This study aims to examine the role of the Digital-Based Personnel Administration System implemented at the Balai Besar Pelatihan Vokasi dan Produktivitas (BBPVP) Medan, particularly through the use of the E-Presensi application in managing employee attendance, overtime, and official travel. This research employed a descriptive qualitative method with a case study approach. Primary data were collected through in-depth interviews with employees directly involved in personnel administration, while secondary data were obtained from relevant documents and literature. The findings indicate that the implementation of E Presensi at BBPVP Medan is considered effective in supporting the management of personnel administration. The application is user-friendly, equipped with complete features, capable of accelerating administrative processes, minimizing recording errors, and enhancing transparency, accountability, discipline, and employee professionalism. The system also simplifies reporting of official travel and overtime, as well as supports more structured and well-documented performance allowance calculations. Challenges identified include network disruptions, system maintenance, and human errors such as forgetting to record attendance. Based on these findings, it is recommended that developers add an attendance reminder feature, carry out regular feature updates, improve network stability, and strengthen training and socialization programs for application usage. Overall, the transition from a manual to a digital system at BBPVP Medan has proven to increase efficiency, effectiveness, and the quality of personnel administration services.