Pengelolaan Arsip Dinamis pada Sub Bagian Umum dan Kepegawaian Dinas Kehutanan Provinsi Sumatera Utara

Abstract

The objective of this research is to find out the dynamic archives management in the General and Personnel Sub-Division of the Forest Service of North Sumatera Province. This research was conducted at the in the General and Personnel Sub-Division of the Forest Service of North Sumatera Province that is located at Jl. Sisimangaraja KM.5,5 No. 14 Medan City, North Sumatera 20147. The research uses a descriptive method with a qualitative approach. The informants are determined by a purposive sampling. The data are collected by means of observation, interviews, and documentation. The consists of four stages for the research results show that the dynamic archives management in the General and Personnel Sub-Division of the Forest Service of North Sumatera Province. First, the creation of archives starting from incoming and outgoing letters is processed in accordance with the guidelines of the North Sumatera Governor Regulation Number 94 of 2017 concering Organization of Official Document in the North Sumatera Provincial Government. The process of creating archives starts with examining letters, giving stamps, recording letters in agenda books, giving disposition sheets and control cards for incoming mail. Second, the use of archives is to borrow archives through several stages, namely reguesting, searching, retrieving, and recording. Recovering archives, employees need +10 minutes as one ordner folder contains archives with a period of 1 year without a partition (guide) for each month. Third, archive maintenance by cleaning dust using a duster, storing archives in a safe, and maintaining humidity in the archive room. Fourth, archive depreciation has been carried out but is not guided by the Archive Retention Schedule. So it can be seen that dynamic archives management in the General and Personnel Sub-Division of the Forest Service of North Sumatera Province is in accordance with Government Regulation of the Republic of Indonesia Number 28 of 2012. However, there are discrepancies in the process of archive retrieval.